There Are Five Components Of Communication Type: Essays Examples
Communication style is a reflection of a person’s personality and experience. The ability to shape the style creates opportunities for a manager for a meaningful exchange of information. Flexibility and clarity are important aspects of communication based on the situation and the parties involved.
Negotiation style is directly related to communication style and personality. A forceful negotiator attempts to force one or more of the parties into conceding their position. A weak negotiator allows the other party to take control and he loses the points he was working toward. A successful negotiator attempts to reach a resolution favorable to all the parties involved. However, there are some situations where compromise is not an option. At this time, a good negotiator will tip the scales in his favor while convincing the other parties it is in their best interest.
How to Use Communication Style Assessment Techniques in Employee Management
In order to effective manage employees, it is essential for a manager to employ a communication style that allows for effective assessment. When interacting with an employee, the manager must create a relationship that is relaxed but still professional. To prevent the employee from withdrawing or becoming uncommunicative, the manager smiles and makes appropriate small talk. Moving into the area of performance, the manager asks questions in a manner that is not confrontational. Even in the workplace, this communication style allows for proper assessment while still maintaining the professional distance required for effective management.
Gender Differences in Communication Style
Men and women communicate different. While relationships are changing in the workplace, many women are still less aggressive than men and have a softer way of expression. Many times, women focus on establishing a relationship prior to opening lines of communication, while men give a higher priority to exchanging information. This frequently allows men to dominate a conversation and take control of a situation.
Ethnic Differences in Communication Style
In order to communicate across cultural barriers, it is important to respect ethnic diversity in the workplace. It is not necessary to speak the first language of an international employee, but it may be necessary to simplify the conversations to allow for comprehension. The degree to which this is necessary depends on the individual. It is important to note that oral feedback is required in these situations to ascertain communication is effective. This needs to be done in a manner that is not condescending. The employee may be a native to the country, but come from a culture that is different from the one where he finds himself. He may be strongly Native American with attitudes toward race integration that require specific skills. An older Asian man raised in a culture of paramount respect may see flippant phrases and joking as offensive. In unfamiliar circumstances, it may be wise to let others take the lead and evaluate the situation prior to becoming involved in the communication process.
Making a Persuasive Argument and Logic
Communication style in negotiation is similar to that in involvement in a persuasive argument. However, persuasion relies more on supplying convincing information that operating with an attitude of strategy. The presentation of ideas and an invitation to debate is more effective than taking a position of power or compromise. Linked to the notion of persuasion is that of logic. It is difficult to persuade a person to a way of thinking or an action if the communication is illogical. It may be necessary to back up the points of persuasion for the other party to understand the logic of the situation, but good communication style allows for this to happen smoothly.
In conclusion, effective management is dependent on a strong communication style. Whether the manager is sitting across from an ethnically-diverse employee or at the negotiating table, he relies on his ability to persuade and inform to mold an efficient workplace environment.